Adding Users to a WordPress Site

Options

WordPress has several different levels of permissions for users. You can learn about their differences more in-depth here. The different types of users are:

  • Administrator: somebody who has access to all the administration features within a single site.
  • Editor: somebody who can publish and manage posts including the posts of other users.
  • Author: somebody who can publish and manage their own posts.
  • Contributor: somebody who can write and manage their own posts but cannot publish them.
  • Subscriber: somebody who can only manage their profile.

Want to customize user permissions? Check out the the User Role Editor plugin.

There are three ways to add users to your site. The first requires someone adding users themselves. The other two allow users to add themselves, but they do require the site administrator to enable certain widgets.

From the WordPress Dashboard

 Site administrators can add users to their site through Users on the Dashboard. To add a new user, simply go to Users and then Add New. You’ll need to fill out the short form where Username and Email are required. We highly recommend using NetIDs and UMW email addresses because they are easier for users to remember. Finally, you can decide what role you want them to have. 

Logging in as a New User 
New users will receive an emails from WordPress with a link to reset their password. If you are a new user of a site, make sure to click the link in the email and change your password. The subject line of the email will look something like this:

[site name] Your username and password info

Once you know your username for the site, locate the Log in link on the site. It will typically be under Meta and found in the sidebar, footer, or header. Click on the Log in link and enter your credentials.

Screenshot of Meta Area on WordPress site

Alternatively, if you know your username, you can type in the website’s URL and add /wp-admin at the end, (e.g., umwdtlt.com/wp-admin) to bring up the log in screen. If you need to set up a password or change your password, click on the Lost Your Password? link and follow the process.

User Registration

Enabling Registration
To allow new users to register on site, you have to enable registration by going to General under Settings and checking the box with “Anyone can register.” You can turn off registration at any point, so once all of your users are added, simply uncheck the box and save your changes.

Registering for a Site
Locate the Register link on the site. It will typically be under Meta and found in the sidebar, footer, or header. Click on the Register link. You may have to complete a captcha after entering in your credentials in order to register.

Screenshot of Meta Area with Register on WordPress site

Logging in after Registering
New users will receive an emails from WordPress with a link to reset their password. If you are a new user of a site, make sure to click the link in the email and change your password. The subject line of the email will look something like this:

[site name] Your username and password info

Once you know your username for the site, locate the Login link on the site. It will typically be under Meta and found in the sidebar, footer, or header. Click on the Login link and enter your credentials.

Screenshot of Meta Area on WordPress site

Alternatively, if you know your username, you can type in the website’s URL and add /wp-admin at the end, (e.g., umwdtlt.com/wp-admin) to bring up the log in screen. If you need to set up a password or change your password, click on the Lost Your Password? link and follow the process.

UMW Blogs Add Me

Log into UMW Blogs and navigate to the URL of the site on UMW Blogs. Once there, locate the Add Me button. It can usually be found in the sidebar, header or footer. Click the Add Me button.

The blog should now appear under My Sites in your top-most admin menu, and you will have access to it. Your user permissions will have already been set by the site administrator.